UC-HIPACC CAJBC Travel Instructions

Travel expenses will be reimbursed to you by check.  Your check will be mailed to your home address.   Please follow the instructions below to help speed up the process of your reimbursement.

1. Please fill out the first page of the Payee Setup Request Form (204 Form). Once completed, please print form, sign and mail as follows:

• Mail: University of California, Santa Cruz(UCSC), UC-HIPACC Office, MS: SCIPP, NS2 #337,  1156 High Street, Santa Cruz, CA 95064
• It is important that we receive your signed 204 Form. UCSC will not process any reimbursement without a completed 204 Form.

2. Foreign travelers only: Please send a copy of your valid form I-94, and complete the Certification of Academic Activity. Once completed, return with your Post Travel Form and 204 Form as noted above.

• University of California, Santa Cruz (UCSC), UC-HIPACC Office, MS: SCIPP, NS2 #337, 1156 High Street, Santa Cruz, CA 95064

3. Once your travel is completed, please complete the UCSC Post Travel Expense Form. Please enter all expenses that you are requesting reimbursement for, sign, and return via US Mail to:

4. UC-HIPACC will reimburse the following expenses:

• Airfare: UCSC will only reimburse the cost of coach or economy class fare. There is an $800 limit on airfare reimbursement based on actual expenses.
• Taxi/Shuttle to/from the Airport.
• Parking
• Lodging: Will be provided 6/24-6/27 at Mission Inn in Santa Cruz. There is a $200 limit on hotel reimbursement for the night of Wednesday, June 27th with hotel reservations to be made independently if needed.
• Meals: should not exceed $71 for any day in order to be reimbursed.
• Rental Car: Additional insurance is not reimbursable. Please see https://financial.ucsc.edu/Pages/Travel_PreTripGuide.aspx#rentcar, for additional information. Compact economy must be rented for reimbursement. We recommend that you use a rental car for the entire boot camp.
• Private car mileage: UC mileage reimbursement rate is currently $0.555/mile. *Please contact the HIPACC office for pre-approval before driving at (831) 459-1531. Pre-approval is required for reimbursement of private car mileage.
  

Please submit original, itemized receipts, which clearly show the method of payment, for all expenses above. Expenses without accompanying receipts will not be reimbursed.